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Free Email Signature Generator

Create a clean, professional HTML email signature with your photo, contact details, social links and a call-to-action button, then paste it into Gmail, Outlook, Apple Mail or Hostinger Mail.

🔒 Nothing leaves your browser📧 Works in all major email apps⚡ Ready in 2 minutes

Your details

Fill in what you need. Empty fields are left out of the signature.

About you
Contact
Button & social links
Style

Live preview

This is exactly what your recipients will see.

Gmail
  1. Click Copy signature.
  2. In Gmail open ⚙️ Settings → See all settings → General → Signature.
  3. Click Create new, paste (Ctrl/Cmd + V) into the box, then Save changes at the bottom.

How to make a professional email signature

Your email signature is the business card you hand out in every message. A good one tells people who you are, how to reach you and what to do next, without looking cluttered. This generator builds the signature with the same table-based HTML and inline styles that professional email designers use, so it looks the same in Gmail, Outlook and Apple Mail.

  1. Add your name, title and company. Keep the title short and clear.
  2. Add one way to reach you fast. Email and phone are enough for most people. Add your website so people can learn more.
  3. Add a photo or logo. Faces build trust. Use a public https link to a square image.
  4. Add one call-to-action button. "Book a call", "Get a quote" or "See our work" turns everyday emails into leads.
  5. Pick your brand colors, choose a layout and copy it into your email app.

What makes a good email signature?

  • Short: 4–6 lines of information is the sweet spot.
  • Readable on mobile: over half of emails are opened on phones, so avoid wide layouts and tiny text.
  • One clear action: a single button beats five competing links.
  • Consistent branding: use the same colors and photo across your team.
  • Web-safe fonts: Arial, Verdana or Georgia display reliably everywhere; custom fonts often fall back anyway.

Email signature photo size and hosting

Email apps cannot show images stored on your computer, so your photo must be hosted online. Upload it to your website's media library, then copy the image link (it should start with https:// and end in .png or .jpg). Use a square image of at least 200 × 200 px. PNG and JPG work everywhere; avoid WebP and SVG, which some email apps (especially Outlook) do not show.

Frequently asked questions

Is this email signature generator free?

Yes. It is completely free, with no sign-up and no limits. The small credit link is optional and you can turn it off.

Do you store my details?

No. The signature is built entirely in your browser with JavaScript. Nothing you type is sent to or saved on our server.

Why doesn't my photo show?

Make sure the link is public and starts with https. Open the link in a private browser window; if you can see the image there, email apps can too. Some recipients block images by default until they click "show images".

Which email apps does it work with?

Gmail, Outlook (desktop, web and mobile), Apple Mail, Thunderbird, Yahoo Mail and Hostinger Mail. Outlook desktop shows round photos as squares, which is normal.

Can I make signatures for my whole team?

Yes. Set your brand colors and layout once, then change the name, title and contact details for each person and copy each signature.

Want a website that matches your new signature?

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